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We are fast growing company in Horeca industry looking for a full time an Office Administrator based at our office in Brussels.
Responsibilities:
General Administrative Support:
- Perform day-to-day administrative tasks, such as managing calendars, scheduling appointments, and coordinating meetings.
- Answer phone calls, respond to emails, and handle correspondence, ensuring prompt and professional communication.
- Maintain and update company records, documents, and databases.
- Assist in the preparation of reports, presentations, and other business documents as needed.
- Order and maintain office supplies and equipment, ensuring availability and functionality.
Data Management and Organization:
- Collect, organize, and maintain data and records, ensuring accuracy and confidentiality.
- Prepare and process documents, such as invoices, purchase orders, and expense reports.
- Manage filing systems, both electronic and physical, to ensure easy retrieval and efficient record keeping.
Office Management:
- Welcome and assist visitors, ensuring a professional and friendly atmosphere.
- Monitor and maintain office supplies, equipment, and facilities, coordinating repairs and maintenance as needed.
- Manage incoming and outgoing mail, packages, and deliveries.
- Assist with the onboarding of new employees, including coordinating orientation and setting up workstations.
Qualifications:
- Proven experience as an administrative assistant or in a similar role.
- French language is a must, English is a big plus.
- Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
- Strong attention to detail and accuracy in data management and record keeping.
- Proficient computer skills, including MS Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (printers, scanners, etc.).
- Exceptional communication skills, both verbal and written, with a professional and friendly demeanor.
- Ability to work independently as well as collaboratively in a team environment.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Discretion and respect for confidentiality when handling sensitive information.
What we offer:
- Being part of a big family with more than 300 people all over Brussels
- Flexibility and autonomy
- Friendly and horizontal management
- Polyvalent position and opportunities to evolve position
- From Monday to Friday
- Meal vouchers, eco-checks, public transport and phone expenses
Join our dynamic team and contribute to the success of our organization by providing valuable administrative support. As an Administrative Assistant, you will play a vital role in maintaining efficient operations and ensuring a productive work environment.
Job Type: Full-time
Work Location: In person
