Waipapa Taumata Rau | The University of Auckland
Te Wāhanga Ture - the Auckland Law School is ranked as one of the best law schools in the world in the QS World University Rankings. It is the largest law school in Aotearoa New Zealand and has an international reputation for academic excellence.
Situated in the heart of the legal precinct, the Law School has strong links to the legal profession and the judiciary. The Law School aspires to provide a complete legal education, preparing students for legal practice as well as many other careers in an internationalised world.
Te Whiwhinga mahi | The opportunity
An opportunity has arisen for a highly skilled and experienced Executive Assistant to support the Dean and Deputy Dean of Law. You will be a self-starter with strong interpersonal communication skills and the ability to deal with a diverse range of different stakeholders. You will have a high level of business acumen, be able to think on your feet and be comfortable within a fast-paced environment.
Key accountabilities of this position include:
- Ensuring the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas and recording minutes.
- Composing routine communications, reports, and presentations to the highest standard.
- Seek and contribute to the continuous improvement of processes and procedures.
- Liaising with internal and external stakeholders to organise a range of administrative requirements such as travel, events and communications on behalf of the Dean.
- Working in partnership with the HR team regarding recruitment and other HR related processes.
- Completing P-card and E-card reconciliations as required.
- Working collaboratively to ensure continuous improvement and efficiency in Faculty documentation and administration processes.
This is a full-time (37.5 hours pw), permanent position.
For more information, please read the position description.
He kōrero mōu | About you
We are seeking someone who has:
- Experience in a senior administrative position working with senior managers in complex organisations and large team structures.
- The ability to develop collegial relationships across all levels of the organisation.
- Meticulous attention to detail and is highly organised, with the ability to manage competing demands, multitask and thrive in a truly dynamic environment.
- Excellent communication and interpersonal skills with the ability to act with discretion.
- Experience in a tertiary environment or government sector will be advantageous but not essential.
- Advanced skill level within the MS Office Suite, as well as proficiency with using Zoom and MS Teams.
Additional Information
Ngā āhuatanga kei a mātou | What we offer
The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities.
The University is committed to providing an excellent working environment through:
- Flexible employment practices (including working from home, flexible hours)
- Up to 6.75% company superannuation scheme
- A competitive salary with five weeks’ annual leave
In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.
For more information,please visit Staff Benefits.
Me pēhea te tuku tono | How to apply
Applications must be submitted online, by the closing date of 28th May 2023 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.
Please reach out to Joshua Chapman at j.chapman@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions but we do not accept applications by email.
Equity
The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive and equitable environment. For further information on services for Māori, Pacific, women, LGBTQITakatāpui+, people with disabilities, parenting support, flexible work and other equity issues go to www.equity.auckland.ac.nz
